Re: Tracking Funding Sources in a Database Dolce, Peter J 31 Jul 2003 14:04 EST

In our preaward data base we record the source as being federal.  However,
we also have a  Subcontract check box that gets ticked when the project is a
subcontract, and fields for the prime organization  and the prime's PI; in
addition, in the title field we add "(subcontract)" after the title.

-----Original Message-----
From: Eleanor M. Cicinsky [mailto:xxxxxx@TEMPLE.EDU]
Sent: Thursday, July 31, 2003 1:43 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Tracking Funding Sources in a Database

Hi:

We are in a fierce debate about how to record sources of funds and we
are
interested in knowing what other institutions do.

This is the scenario:     We are submitting a proposal to another
University as a Subcontractor who is submitting their Proposal to the
National Science Foundation.     Do you record your submission as being
submitted to 1) GuessWho University:Prime Source: NSF    or  2) NSF
directly.

If you do it as No. 1 do you pick it up as receiving funds from a
Federal Source or from a a different category.

This database is primarily for PreAward Activity.   In a post award
scenario,  the funds would be picked up as coming from a Federal Source.
and the account code would reflect that.    However from a preaward
stand point,  we might want to track whether the faculty are submitted
grants directly to the funding source or via subcontracts or subawards.

Your opinions would be greatly valued.

 Eleanor Cicinsky
 Temple University,   083-45,  406 USB
 1601 N. Broad Street
 Philadelphia, PA  19122

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

This e-mail and any files transmitted with it may contain information that
is PRIVILEGED, CONFIDENTIAL, and exempt from disclosure under applicable
law.  It is intended only for the individual(s) or entity named above.  If
you are not an intended recipient of this e-mail, you are hereby notified
that any unauthorized use, dissemination or copying of this e-mail or the
information contained in it or attached to it is strictly prohibited.  If
you have received this e-mail in error, please delete it and immediately
notify the person named above by reply e-mail.  Thank you.

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================