Re: Property of US Government Ruth Tallman 08 Oct 2002 15:11 EST

Matta,

I also just asked our property people and at Lehigh, we use our own stickers
but the property # begins with a "G" if it is government-owned equipment and
university-owned equipment #'s begin with a "U" so both can be tracked.

Ruth Tallman
Office of Research and Sponsored Programs
Lehigh University
526 Brodhead Avenue
Bethlehem, PA  18015
Phone:   (610)758-3024
FAX:    (610)758-5994
E-mail:   xxxxxx@lehigh.edu

"Matta Zeinali, CPA" wrote:

> I just recieved this information from ONR of Chicago regarding "property
> stickers" and wanted to share it if anyone is interested.
> Thank You
>
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> Subject: FW: [RESADM-L] Property of US Government
> Date: Tue, 8 Oct 2002 15:30:01 -0400
> From: "Smith, Gerald" <xxxxxx@onr.navy.mil>
> To: "Matta Zeinali, CPA" <xxxxxx@umbc.edu>
>
> Matta:
>
> I tried posting this directly to the list, but was rejected.
>
> Jerry
>
> -----Original Message-----
> From: Smith, Gerald
> Sent: Tuesday, October 08, 2002 2:27 PM
> To: Research Administration Discussion List
> Subject: RE: [RESADM-L] Property of US Government
>
> Matta:
>
> To answer your question, you may create your own stickers provided the
> information on the sticker is compliant with the applicable agency
> regulations. These stickers are only required where title to the
> equipment is clearly vested with the Government.
>
> Jerry Smith
> Regional Director
> ONR Chicago
>
> This is the guidance that ONR follows. It is an excerpt from the DoD
> Property Manual.
>
> ________________________________________________________________________
> ___________
>
> DoD Property Manual
>
> C3.7. IDENTIFICATION OF GOVERNMENT PROPERTY
>
> Government-owned property shall be identified, marked and recorded
> during the contractor's receiving process. The requirements of FAR
> 45.506 apply in most cases except for the exemptions given in that
> section. Proper identification serves to ensure the Government's assets
> are not confused with contractor-owned property and used for
> unauthorized purposes. The identification number is assigned by the
> contractor unless provided by the Government. In addition, it shall be
> marked on the property, where
> marking is not impractical, and referenced on support documentation for
> inventory control purposes.
> FAR 45.506 -- Identification.
> (a) Upon receipt of Government property, the contractor shall promptly
> --
>
> (1) Identify the property in accordance with agency regulations;
> (2) Mark the property in accordance with this section; and
> (3) Record the property in its property control records.
>
> (b)
>
> (1) Except for the following, all Government property shall be marked
> with an indication of Government-ownership:
>
> (i) Items issued to individuals for use in their work (e.g., protective
> clothing or tool crib tools) where adequate physical control is
> maintained over the items.
>
> (ii) Property of a bulk type, or where its general nature of packing or
> handling precludes adequate marking.
>
> (iii) Material that is commingled, as authorized by 45.507.
>
> (iv) Where the property administrator agrees that marking is
> impractical.
>
> (2) Exempted items shall be entered and described on the accountable
> property records.
>
> (c)
>
> (1) In addition to marking with an indication of Government ownership,
> the following property shall be marked with a serial number in
> accordance with procedures approved by the property administrator:
>
> (i) Special tooling.
>
> (ii) Special test equipment.
>
> (iii) Components of special test equipment that have an acquisition cost
> of $5,000 or more and are incorporated in a manner that makes removal
> and reutilization feasible and economical.
>
> (iv) Plant equipment.
>
> (v) Accessory or auxiliary equipment associated with a specific item of
> plant equipment that is recorded on the property records, if necessary
> to assure return with the associated basic item.
>
> (2) The contractor shall record assigned numbers on all applicable
> documents pertaining to the property control system.
>
> (3) If the property is included in a standard agency registration
> system, the contractor may use the property's registration number as the
> serial number. The contractor should obtain the registration number
> through the property administrator from the owning agency.
>
> (d) The markings in paragraphs (b) and (c) of this section shall be --
>
> (1) securely affixed to the property,
>
> (2) legible, and
>
> (3) conspicuous.
>
> Examples of appropriate markings are bar coding, decals, and stamping.
> If marking will damage the property or is otherwise impractical, the
> contractor shall promptly notify the property administrator and ask for
> the item to be exempted (see paragraph (b) of this section). Markings
> shall be removed or obliterated when Government property is sold,
> scrapped, or donated.
>
> -----Original Message-----
> From: Matta Zeinali, CPA [mailto:xxxxxx@UMBC.EDU]
> Sent: Tuesday, October 08, 2002 1:16 PM
> To: xxxxxx@HRINET.ORG
> Subject: Re: [RESADM-L] Property of US Government
>
> Office of Naval research, ONR  has asked for the stickers to be placed
> on the
> federal property .Also DHHS had made an informal request.
>
> "Matta Zeinali, CPA" wrote:
>
> > I did not recieve any responses to my request so I am sending this
> again.
> > Thank You
> >
> > Matta Zeinali wrote:
> >
> > > We are required to affix  a sticker on any property that is
> federally
> > > owned. The sticker states "Property of US Government".  Does anyone
> know
> > > where to get the stickers? Or do we need to custom make the
> stickers?
> > > Thank You.
>
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>   University of Maryland Baltimore County
>   Financial Services
>
>   Accountant                               <xxxxxx@umbc.edu>
>   University of Maryland Baltimore County
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>   Additional Information:
>   Last Name  Zeinali, CPA
>   First Name Matta
>   Version    2.1

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